RFT (Request for Tender)

A Request for Tender (RFT) is a formal document issued by a buyer inviting suppliers to submit fully priced and structured bids for the provision of goods, services, or works. Typically used when requirements are clearly defined, the RFT outlines precise specifications, evaluation criteria, submission instructions, and contractual terms. An RFT operates under a structured bidding process aimed at ensuring clarity, fairness, and compliance with procurement regulations.

RFTs are most common in the public sector—especially for large or complex procurements—though they are also used in structured private-sector processes. They are often interchangeable with the term Invitation to Tender (ITT). Unlike RFPs that allow for creative solutions, RFTs are strictly scoped and tend to favour objective evaluation, often based on price and specified technical compliance. They uphold transparency and competitive principles through formal tender processes, sealed submissions, and standardized evaluation frameworks.

In practice, RFTs provide both suppliers and contracting authorities with certainty and structure. Suppliers know exactly what is required and how bids will be judged, while authorities benefit from fair, comparable, and auditable proposals. However, preparing a compliant RFT response can be resource-intensive. Clear drafting by the authority and careful adherence by suppliers are essential to maintain fairness, legal robustness, and value for money.