A conflict of interest occurs when an individual involved in a public procurement process has personal interests—whether financial, familial, emotional, or professional—that could improperly influence their official duties. For example, a procurement officer’s family member working for a bidding supplier could create a situation where impartiality may be compromised. Addressing such conflicts is critical for maintaining a fair and unbiased decision-making environment.
Public procurement rules in the EU require conflicts of interest to be identified, disclosed, and mitigated. Individuals involved in procurement must formally declare any potential conflicts, and authorities need to put in place mechanisms—such as recusal or exclusion from decision-making—to retain procedural integrity. Those with serious conflicts must be excluded from relevant process stages to uphold fairness.
In practice, effective conflict-of-interest management reinforces trust and transparency in procurement. By requiring declarations and appropriate measures, contracting authorities minimize the risk of favoritism, bias, or manipulation. Such processes not only protect the integrity of decisions but also help avoid legal challenges and safeguard public confidence in procurement outcomes.
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