A deadline, or tender submission deadline, is the final date and precise time by which bids—or requests to participate—must be submitted to be considered valid. Following this cutoff, no late bids are accepted, regardless of their reasons for delay. The deadline is strictly enforced to ensure fairness, giving all potential bidders the same amount of time to prepare and submit their offers.
In the context of EU procurement, deadlines are set according to the procedure type (e.g., open, restricted) and are clearly specified in the tender documentation. For open procedures, the minimum submission period is generally 35 days, while for restricted procedures it is typically 30 days, unless urgency rules apply allowing shorter timelines. The clearly defined deadline ensures equal treatment by preventing any bidder from gaining an unfair advantage through early or late submission.
Practically, the tender submission deadline marks the end of the competition phase and the start of evaluation. Contracting authorities may conduct bid opening or checks immediately afterward. This strict cutoff protects the integrity of the procurement process and provides a clear and predictable timeline for both buyers and suppliers, reinforcing transparency and trust in the public procurement system.
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